Acct. Payable

Accounts Payable

CDI Premium's Accounts Payable is a high-productivity accounting solution that helps maintain strong controls, maximize vendor discounts, prevent duplicate payments, and pay for only goods and services ordered and received, while still maintaining the flexibility needed to ensure ease of use. Among this system's unique features are: Gateway to Purchases Journal, Payments Journal, Check Processing, Payment Register, and Bank Reconciliation.

	Automatically calculate vendor invoice due dates, purchase discount dates, and discount amounts from user-defined terms
	Instantly view the complete transaction history of an invoice, with related payments, credits.
	Automatically add system purchase receipts to system journals .
	Eliminate over payments by detecting duplicate invoice numbers for the same vendor
	Maintain a clear and concise audit trail
	Store all pertinent vendor data in a vendor profile, ensuring that purchase documents contain correct payment terms, shipping method and addresses, credit limits, and vendor notes
	Use your own alphanumeric account numbering system
	Specify user-defined payment terms and unique discount criteria
	Maintain real-time balances without the delays associated with conventional batch processing methods
	Distribute expenses to an unlimited number of accounts based upon items purchased
	Pay C.O.D invoices immediately, using either manual or computer checks even prior to receiving the goods
	Check disbursements through system-generated and / or manual check processing
	Void payments and transactions and automatically reverse all associated accounting entries even after posting
	Use a built-in bank reconciliation feature to reconcile by check date, check number, and amount
	Create periodic transactions as leases, subscriptions, Rent etc. and submit checks automatically when date is due.
	Simultaneously process multiple payments, with automatic document updates and complete pass-through transaction tracking to purchase documents
	Apply selected debit memos (vendor credits) to outstanding vendor invoices
	Make payments for multiple outstanding vendors invoices with a single check
	Use a pre-check register report prior to printing checks to prevent unwanted payments and voided checks
	Maintain a payment register for quick reference to any payments.
	Search for documents by vendor, account name and vendor invoice number
	Check a vendor's payment history from anywhere in the program. CDI Premium instantly updates and displays current vendor aging with all open documents
	Use CDI Premium's invoice description capability for description of an invoice.
	Follow a document's complete accountability trail - who, what, where, and when

CDI Premium Accounts Payable helps manage your business’ cash flow with ease

CDI Premium Accounts Payable provides robust accounting features to streamline your entire cash flow process and help you save money. Accounts Payable’s powerful library of accounting and reporting features facilitates rapid entry of vendor invoices, flexible cash disbursement and full check reconciliation. With this comprehensive financial management tool, you can prioritize payments, use discounts effectively, negotiate terms and keep service tax with hold amounts automatically for vendors that are subject to retention reporting—all in a timely manner. With its powerful accounting and reporting features, Accounts Payable makes it easier to manage the detailed information your company requires.

More Highlights

	Accurate management of vendor records
	Quick and easy invoice entry
	Powerful transaction processing
	Flexible cash disbursement
	7% or 5% retentions plus reporting forms.
	Upgrade from any prior version of CDI Premium Accounting

Reports

Analytical Reports:

	Vendor Transactions
	Aged Payables
	Aged Cash Requirements

Forms:

	Checks
	Labels
	Retention forms

Accurate Management of Vendor Records

	Easy and fast organization of vendor records.
	Create an unlimited number of vendor groups for statistics and reporting purposes.
	Establish whether vendors are subject to 7 or 5% retention.
	Print end of year retention forms.
	Enter vendor comments
	Accumulate vendor statistics by periods and retain that information for as long as you need it.

Powerful Transaction Processing

	Identify invoices by invoice number, purchase order number
	Automatically distribute invoices to as many general ledger expense or asset accounts as you require by defining distribution sets.
	Trap duplicate invoice numbers.
	Create validation tables for payments approvals.
	Adjust open invoices during payment entry.
	Drill down to invoice history during payment entry.
	Reapply old credits and payments to payments.
	Make payments by selecting invoices by due date or by entering numbers directly.
	Enter invoice and payment at the same time with cash basis option

Check Processing Power

	Generate and print system checks, with or without payment advices, for current payables and forced transactions that you select for payment.
	Process checks to prepay invoices that you have not yet received.
	Print checks individually as you enter them or generate batches of checks and print them all at once.
	Generate separate checks for each invoice, or create summary checks.
	Reinstate invoices by reversing posted checks.

Flexible Payment Controls

	Force or withhold payment of individual transactions,
	Change the discount amount as required and establish standard payment selection criteria for creating check batches.

Accurate Audit Trail Production

	Keep details of all fully paid transactions and print when needed.
	Print a journal of the entries posted in each posting run, listing key pieces of information you can use to track each detail.

Integrated Solution

	Integrates with other business applications, such as General Ledger, to make comprehensive financial management systems.
	Management of multiple banks and bank information.
	Bank Services integrates with AP and Payroll to track checks, handle the reversal of checks and keep an audit trail of all payments.
	Shares vendors with Inventory Control.

Automatically calculate vendor invoice due dates, purchase discount dates, and discount amounts from user-defined terms

Instantly view the complete transaction history of an invoice, with related payments, credits.

Automatically add system purchase receipts to system journals .

Eliminate over payments by detecting duplicate invoice numbers for the same vendor

Maintain a clear and concise audit trail

Store all pertinent vendor data in a vendor profile, ensuring that purchase documents contain correct payment terms, shipping method and addresses, credit limits, and vendor notes

Use your own alphanumeric account numbering system

Specify user-defined payment terms and unique discount criteria

Maintain real-time balances without the delays associated with conventional batch processing methods

Distribute expenses to an unlimited number of accounts based upon items purchased

Pay C.O.D invoices immediately, using either manual or computer checks even prior to receiving the goods

Check disbursements through system-generated and / or manual check processing

Void payments and transactions and automatically reverse all associated accounting entries even after posting

Use a built-in bank reconciliation feature to reconcile by check date, check number, and amount

Create periodic transactions as leases, subscriptions, Rent etc. and submit checks automatically when date is due.

Simultaneously process multiple payments, with automatic document updates and complete pass-through transaction tracking to purchase documents

Apply selected debit memos (vendor credits) to outstanding vendor invoices

Make payments for multiple outstanding vendors invoices with a single check

Use a pre-check register report prior to printing checks to prevent unwanted payments and voided checks

Maintain a payment register for quick reference to any payments.

Search for documents by vendor, account name and vendor invoice number

Check a vendor's payment history from anywhere in the program. CDI Premium instantly updates and displays current vendor aging with all open documents

Use CDI Premium's invoice description capability for description of an invoice.

Follow a document's complete accountability trail - who, what, where, and when

CDI Premium Accounts Payable helps manage your business’ cash flow with ease

More Highlights

Accurate management of vendor records

Quick and easy invoice entry

Powerful transaction processing

Flexible cash disbursement

7% or 5% retentions plus reporting forms.

Upgrade from any prior version of CDI Premium Accounting

Reports

Analytical Reports:

Vendor Transactions

Aged Payables

Aged Cash Requirements

Forms:

Checks

Labels

Retention forms

Accurate Management of Vendor Records

Easy and fast organization of vendor records.

Create an unlimited number of vendor groups for statistics and reporting purposes.

Establish whether vendors are subject to 7 or 5% retention.

Print end of year retention forms.

Enter vendor comments

Accumulate vendor statistics by periods and retain that information for as long as you need it.

Powerful Transaction Processing

Identify invoices by invoice number, purchase order number

Automatically distribute invoices to as many general ledger expense or asset accounts as you require by defining distribution sets.

Trap duplicate invoice numbers.

Create validation tables for payments approvals.

Adjust open invoices during payment entry.

Drill down to invoice history during payment entry.

Reapply old credits and payments to payments.

Make payments by selecting invoices by due date or by entering numbers directly.

Enter invoice and payment at the same time with cash basis option

Check Processing Power

Generate and print system checks, with or without payment advices, for current payables and forced transactions that you select for payment.

Process checks to prepay invoices that you have not yet received.

Print checks individually as you enter them or generate batches of checks and print them all at once.

Generate separate checks for each invoice, or create summary checks.

Reinstate invoices by reversing posted checks.

Flexible Payment Controls

Force or withhold payment of individual transactions,

Change the discount amount as required and establish standard payment selection criteria for creating check batches.

Accurate Audit Trail Production

Keep details of all fully paid transactions and print when needed.

Print a journal of the entries posted in each posting run, listing key pieces of information you can use to track each detail.

Integrated Solution

Integrates with other business applications, such as General Ledger, to make comprehensive financial management systems.

Management of multiple banks and bank information.

Bank Services integrates with AP and Payroll to track checks, handle the reversal of checks and keep an audit trail of all payments.

Shares vendors with Inventory Control.